# Eloope — Expense Management for Growing Teams

> Eloope is a B2B expense management platform for teams of 1-500 employees. Submit expenses in 30 seconds, approve on mobile, reimburse within 24 hours. Per-organization pricing (not per-user). Integrates with QuickBooks, Google Drive, and Slack. 14-day free trial, no credit card required.

Website: https://expense.eloope.com
Support: support@eloope.com
Sales: sales@eloope.com

---

## What Is Eloope?

Eloope is expense management software that replaces messy spreadsheets and bloated enterprise tools with a fast, simple expense workflow your whole team will actually use. It is designed for small-to-midsize companies (1-500 employees) that have outgrown spreadsheets but find enterprise expense tools like SAP Concur or Expensify too complex or expensive.

Finance teams typically cut expense processing from 15+ hours/month to under 4 hours with Eloope. That's 11+ hours back every month for strategic work.

### Key Differentiators

- **No per-user pricing** — per-organization pricing that doesn't punish you for growing
- **10-minute setup** — no IT ticket required, an admin can configure the entire organization
- **Mobile-first** — employees submit expenses in under 30 seconds on their phone
- **QuickBooks sync included** — approved expenses push directly to QuickBooks Online
- **Full audit trail** — every action logged with user and timestamp
- **Real human support** — no chatbots, real people helping you

---

## How It Works

Eloope follows a simple 4-step workflow from receipt to reimbursement:

### Step 1: Capture the Expense
Upload a receipt or create an expense in seconds. Works with photos and PDFs. Easy form fills in the details quickly. Takes less than 30 seconds per expense.

### Step 2: Manager Review
Your manager reviews and approves. Configurable approval workflows by role or amount. Email notifications keep things moving. Policy violations are flagged before submission.

### Step 3: Finance Approval
Finance checks compliance and approves. Automated policy enforcement catches errors. Expense tracking prevents mistakes. Complete audit trail maintained for compliance.

### Step 4: Get Reimbursed
Funds sent directly to your account. Direct sync to QuickBooks Online for reconciliation. Real-time status updates for full visibility. Export data for payroll processing.

What used to take 5+ days now happens in under 24 hours. Employees submit, managers approve on mobile, finance closes the loop.

### Behind the Scenes

- **Capture any receipt** — Snap a photo or upload a PDF. Eloope extracts merchant, amount, and date automatically.
- **Categorize with ease** — Pick from your company's expense categories. Smart suggestions help you choose the right one every time.
- **Sync to QuickBooks** — Approved expenses sync directly to QuickBooks Online. No manual data entry, no export files, no mistakes.

---

## Features

Eloope is built for finance teams who want power without complexity. Every feature is designed to save time and reduce errors.

### Expense Capture
Multiple ways to capture expenses quickly and accurately.

- **Receipt upload** — Upload receipts from your computer or phone. Attach photos of receipts to expenses for complete documentation.
- **Manual entry** — Quick expense creation with all the fields you need. Add merchant, amount, date, category, and notes in seconds.
- **Multi-currency** — Create expenses in any currency. Automatic exchange rate conversion keeps your reporting accurate.
- **Mileage tracking** — Log business trips with distance tracking. Record miles or kilometers for travel expense reimbursement.

### Approval Workflows
Flexible routing that matches how your organization works.

- **Multi-level approvals** — Route expenses through multiple approvers based on amount thresholds or organizational hierarchy.
- **Delegation** — Going on vacation? Delegate your approval authority temporarily to a colleague with full audit trail.
- **Mobile approvals** — Review and approve expenses from anywhere. See receipt images, add comments, approve or reject in seconds.
- **Auto-approval rules** — Set rules to auto-approve low-risk expenses. Under $25 with a receipt? Skip the queue.

### Policy & Compliance
Enforce rules automatically, reduce manual review time.

- **Custom expense policies** — Define spending limits by category, department, or role. The system enforces them before submission.
- **Real-time policy checks** — Employees see policy violations as they enter expenses, not after they've submitted and waited for rejection.
- **Receipt requirements** — Require receipts above certain amounts. Block submission until documentation is attached.
- **Audit trail** — Every action logged with timestamps and user details. Export complete history for auditors.

### Reporting & Analytics
Visibility into spending across your organization.

- **Spending dashboards** — See spending by category, department, employee, or time period. Spot trends and outliers at a glance.
- **Custom reports** — Build reports with the fields you need. Schedule them to run automatically and email to stakeholders.
- **Budget tracking** — Set departmental budgets and track spend against them in real time. Get alerts before limits are hit.
- **Export flexibility** — Export to CSV, Excel, or PDF. Format data for your accounting system or create custom integrations via API.

### Integrations
Connect Eloope to the tools you already use.

- **QuickBooks sync** — Push approved expenses to QuickBooks Online. Chart of accounts maps automatically for easy reconciliation.
- **Google Drive** — Connect Google Drive for document storage. Receipt files are organized and easily accessible.
- **Slack** — Expense notifications and approval workflows directly in Slack channels.
- **API access & webhooks** — Build custom integrations with the Eloope API (Pro plan and above).

### Additional Features

- **Cash advances** — Request and track cash advances for business trips
- **Trip & itinerary planning** — Plan business trips with expense estimates
- **Automated reminders** — Send reminders for pending expenses and approvals
- **Workflow automations** — Automate repetitive tasks with configurable rules
- **Role-based permissions** — Control who can view, create, and approve expenses
- **Department organization** — Assign expenses to departments for clear cost allocation
- **User management** — Invite team members via email, manage access levels, organize by department

---

## Pricing

Eloope uses per-organization pricing, not per-user fees. All paid plans include a 14-day free trial. No credit card required.

### Free Plan — $0/month
- Up to 5 users
- Basic expense tracking
- Single-level approval
- 90-day data retention
- Basic analytics
- CSV export
- Email support

### Plus Plan — $8/user/month ($80/user/year)
- Up to 10 users
- Everything in Free
- Up to 3 approval levels
- Trips & itinerary planning
- Cash advances
- Reminders
- Up to 5 automations
- Excel & PDF export
- 1-year data retention
- Push notifications

### Pro Plan — $12/user/month ($120/user/year) — Most Popular
- Up to 25 users
- Everything in Plus
- Unlimited approval levels
- Unlimited automations
- Approval delegation
- Out of office settings
- API access & webhooks
- Team reports
- 3-year data retention

### Enterprise Plan — Custom Pricing
- Unlimited users
- Everything in Pro
- SSO/SAML authentication
- Custom report builder
- Dedicated support
- Custom integrations
- Unlimited data retention
- SLA guarantee

You can upgrade or downgrade at any time. When upgrading, you're charged a prorated amount. When downgrading, your new plan takes effect at the end of your billing period. Your data is never deleted — features that exceed your new plan's limits will be disabled but preserved.

---

## Security

Eloope is built with enterprise-grade security:

- **256-bit SSL encryption** for all data in transit
- **Data encryption at rest** on secure cloud infrastructure (AWS)
- **Role-based access controls** for fine-grained permissions
- **Complete audit trail** on every action with timestamps
- **Privacy focused** — data encrypted, access controlled by role-based permissions
- **Data export** — full export capability for compliance and portability

Built on: Amazon Web Services (AWS), Stripe (payments), 256-bit SSL encryption.

---

## Comparison: Eloope vs Alternatives

| Feature | Spreadsheets | Enterprise Tools (SAP Concur, Expensify) | Eloope |
|---|---|---|---|
| Setup time | Instant, but no structure | Weeks + IT project | 10 minutes |
| Expense submission | Manual data entry | App, but clunky | 30 seconds on mobile |
| Approval workflow | Email chains | Complex configuration | Built-in, one tap |
| Receipt handling | Attachments in folders | Scan + OCR | Snap, upload, done |
| Pricing model | Free (hidden labor cost) | $8-15/user/month | Per-org, not per-user |
| Scales to 500? | No | Yes, but overkill | Yes |
| QuickBooks sync | No | Yes | Yes |
| Audit trail | No | Yes | Yes |

---

## Frequently Asked Questions

**How much time will we actually save?**
Finance teams typically cut expense processing from 15+ hours/month to under 4 hours. That's 11+ hours back every month for strategic work.

**Do we need IT to set this up?**
No. An admin can set up your entire organization, invite users, and configure workflows in under 10 minutes. No IT ticket required.

**What happens to our existing expense data?**
You can import historical data via CSV or start fresh. Either way, you keep full export access to all your data — we never lock you in.

**How does pricing work?**
Simple per-organization pricing based on your team size. No per-user fees that punish you for growing. 14-day free trial, no credit card required.

**Will my employees actually use it?**
Employees can submit an expense in under 30 seconds on their phone. No training needed. If it's harder than that, they won't use it — we designed for that.

**What if we outgrow Eloope?**
Eloope scales to 500+ employees. When you're ready for enterprise, you'll have clean data exports and audit trails ready for any system.

**Can I change plans later?**
Yes, you can upgrade or downgrade at any time. When upgrading, you'll be charged a prorated amount. When downgrading, your new plan takes effect at the end of your billing period.

**What happens to my data if I downgrade?**
Your data is never deleted. Features that exceed your new plan's limits will be disabled but preserved. You can re-enable them by upgrading.

**Do you offer refunds?**
We offer a full refund within the first 14 days if you're not satisfied. After that, you can cancel anytime and your plan will remain active until the end of your billing period.

---

## Eloope vs Expensify

For growing teams of 1-500 that want simple, transparent pricing and a fast setup, Eloope is the better fit. Expensify is a strong choice if you need a corporate card program or OCR scanning. The biggest difference: Eloope charges per organization, while Expensify charges per user — so Eloope gets cheaper as your team grows.

| Feature | Eloope | Expensify |
|---|---|---|
| Pricing model | Per-organization (from $0/mo) | Per-user ($5-18/user/mo) |
| Setup time | 10 minutes | 1-2 hours |
| Best for | Teams of 1-500 | Solo to mid-market |
| Mobile submit in 30 seconds | Yes | No |
| Real-time policy checks (before submit) | Yes | No |
| Approval delegation | Yes | No |
| Out-of-office coverage | Yes | No |
| Free plan | Up to 5 users | No |
| No credit card for trial | Yes | No |
| Human support | Yes | No |
| SmartScan / OCR | No | Yes |
| Corporate cards | No | Yes |
| QuickBooks sync | Yes | Yes |

Choose Eloope if your team is 1-500 employees and growing, you want predictable per-org pricing, or you need policy checks that prevent bad submissions. Choose Expensify if you need a corporate card program or OCR receipt scanning.

## Eloope vs SAP Concur

SAP Concur is built for large enterprises with complex, global needs. Eloope is built for growing companies that want the same expense discipline without the enterprise overhead. If you're under 500 employees and use QuickBooks, Eloope gives you everything you need at a fraction of the cost and setup time.

| Feature | Eloope | SAP Concur |
|---|---|---|
| Pricing model | Per-organization (from $0/mo) | Custom ($8-25/user/mo typical) |
| Setup time | 10 minutes | Weeks to months |
| Best for | Teams of 1-500 | 500+ employee enterprises |
| Setup without IT department | Yes | No |
| Implementation consultant required | No | Yes |
| Simple to configure | Yes | No |
| Free plan | Up to 5 users | No |
| 14-day free trial | Yes | No |
| Travel booking integration | No | Yes |
| SAP ERP integration | No | Yes |
| Corporate card feeds | No | Yes |
| Advanced BI / data warehouse | No | Yes |
| SOC 2 compliance | No | Yes |

Choose Eloope if your team is under 500 and doesn't need travel booking, you want to be live in 10 minutes, or you use QuickBooks. Choose SAP Concur if you have 500+ employees with complex global operations or need integrated travel + expense.

## Eloope vs Spreadsheets (Excel / Google Sheets)

Spreadsheets work fine for solo founders and tiny teams. But the moment you hit 5+ people, the hidden cost of manual processing (15+ hours/month of finance team time, no audit trail, no policy enforcement, no approval workflows) far exceeds the cost of Eloope. The Free plan covers up to 5 users at $0/month — so there's no reason not to upgrade.

| Feature | Eloope | Spreadsheets |
|---|---|---|
| Mobile expense submission | Yes | No |
| Submit in under 30 seconds | Yes | No |
| Automated approval workflows | Yes | No |
| Policy enforcement | Automatic | Manual review |
| Policy violation alerts | Yes | No |
| Audit trail | Yes | No |
| Real-time spending dashboards | Yes | No |
| QuickBooks sync | Yes | Copy/paste |
| Cost for 5 users | $0/month (Free plan) | $0/month |
| Time to process expenses | Under 4 hrs/month | 15+ hrs/month |
| Scales to 500 employees | Yes | No |
| Prevents duplicate entries | Yes | No |
| Role-based access | Yes | Sheet sharing only |

Choose Eloope if your team is growing past 5-10 people, you're spending 15+ hours/month processing expenses manually, or you need approval workflows and audit trails. Choose spreadsheets if you're a solo founder with minimal expenses and no compliance requirements.

---

## About Eloope

Enterprise tools were overkill. Spreadsheets couldn't scale. We built what growing companies actually need — expense management that's complex enough for structure, simple enough to actually use.

Eloope gives growing companies the structure they need without the complexity they don't. Submit, approve, and reimburse expenses in minutes — not weeks.

Contact: support@eloope.com | sales@eloope.com
Website: https://expense.eloope.com