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Every feature. Day one.

Everything you need.
Nothing you don't.

If your team is tired of chasing receipts and waiting on approvals, you're in the right place. Capture expenses, automate approvals, enforce policy, and sync to your books — all from one place, from day one.

20+built-in features
0config required
1click to sync books

From the first receipt to your final report — we handle everything in between.

You shouldn't need three different tools to manage one expense. Eloope covers the full lifecycle so nothing falls through the cracks.

Capture

Submit an expense before your coffee gets cold.

Snap a receipt, drop in a PDF, or type it in yourself. OCR grabs the merchant, amount, and date so you don't have to — works across any currency too.

Approve

Your policies work — even when you're not watching.

Spending rules kick in the moment someone submits. Violations get flagged right away, and expenses route to the right approver automatically.

Report

See exactly where your money's going, right now.

Live dashboards broken down by department, category, and cost center. Sync straight to QuickBooks, Xero, FreshBooks, or Sage — or export to wherever your team works, no double entry, ever.

The automation layer

Your policies enforce themselves.

Every expense follows the same path — from submission to synced books — catching violations, routing approvals, and keeping a full audit trail automatically.

Fig. 3.1 — Expense Lifecycle

Everything you need, ready the moment you sign up.

No waiting on IT, no phased rollouts. Log in and every feature is already yours.

Receipt Capture

Got a receipt? You're done in seconds.

Take a photo, upload a PDF, or type it in yourself. OCR grabs the merchant, amount, and date — nothing to fill out, nothing to lose.

Approval Workflows

Approvals that just work — no setup required.

Route by amount, department, or role. Low-risk expenses move through automatically. When your manager's out, a delegate steps in without you lifting a finger.

Policy Enforcement

Catch policy issues before they become anyone's problem.

Spending rules run as employees fill in their expense — not after they've already hit submit and waited for a rejection. They see it, fix it in seconds, and move on.

Accounting Sync

Approved? It's already in your books.

Expenses push directly to QuickBooks, Xero, FreshBooks, or Sage the moment they're approved. Your chart of accounts maps itself — no export files, no copying data twice.

Spending Dashboards

Know exactly where every dollar went — before anyone has to ask.

Slice by employee, department, category, or date. Set budgets, watch them in real time, and get an alert before a limit is hit — not after the damage is done.

Audit Trail

A complete paper trail — without the paper.

Every submission, approval, edit, and export is logged with a timestamp and a name. When compliance comes calling, pull the full audit trail in one click.

Role-Based Access

Everyone sees what they should — and nothing more.

Finance gets the full picture. Managers see their team. Employees see their own expenses. It all works automatically — no permission spreadsheets required.

Every feature included. No complexity required.

With Eloope, there's nothing to unlock and nothing to configure. Your whole team can be up and running in under 10 minutes.

Got questions? We've got answers.

Here's what most teams want to know before they get started with Eloope.

Does it work with our accounting software?
Yes — Eloope connects directly with QuickBooks, Xero, FreshBooks, and Sage. Approved expenses flow into your books automatically, no double entry needed. For any other system, CSV and Excel exports have you covered.
Can we enforce our own expense policies?
Absolutely. You set the limits by category, department, or role, and we flag violations the moment someone submits — before it ever lands in an approver's queue.
How do multi-level approvals work?
You define the rules — by amount, department, or expense type — and Eloope handles the routing. Approvers get notified right away and can approve from any device. No email chains, no chasing people down.
How long does it take to get started?
Most teams are fully live in under 10 minutes. Import your chart of accounts, invite your team, and set your spending rules. No IT ticket, no onboarding call required.
How is our financial data protected?
Everything is encrypted in transit and at rest. Employees only ever see their own expenses, and your finance team has full visibility across the organization.
Is there a limit on users or expenses?
There's no cap on the number of expenses you can submit on any plan. User seats scale with your plan: Lite supports up to 3 users, Plus up to 25, and Pro and Enterprise are unlimited. You can upgrade at any time as your team grows.