How do I submit an expense in Eloope Expense?

Sign in to Eloope, go to Expenses, click Add Expense, snap a photo of the receipt (Luna OCR extracts the merchant, amount, date, and tax), confirm the category and project, and tap Submit. The expense is routed to the right approver automatically based on your policy. The whole flow takes under 30 seconds on mobile.

How long does it take to submit an expense in Eloope?

Under 30 seconds on mobile. Snap a receipt, Luna OCR fills in the merchant, amount, date, and tax, confirm the category, tap Submit. Eloope is designed so employees don't need training to use it.

Can Eloope scan receipts automatically?

Yes. Eloope's Luna AI scans every uploaded receipt and extracts the merchant, amount, date, currency, and tax. The fields auto-populate the expense form so submitters just confirm and tap Submit. Receipt OCR is included on every plan.

How does the approval workflow work in Eloope?

Approvals in Eloope are configured by an admin in Admin Settings → Approval Workflows. You set rules by amount, category, department, or project and assign approvers. When an expense is submitted, Eloope routes it to the correct approver. Approvers see all pending expenses in their inbox and approve, reject, or request more info from any device.

How many approval levels does Eloope support?

Eloope supports unlimited approval levels on the Business and Enterprise plans, up to 3 levels on Starter, and single-level approval on Lite. Each level can be assigned by amount threshold, department, project, or any combination.

How does reimbursement work in Eloope Expense?

Eloope does not move money directly. Approved expenses are pushed to your accounting system (QuickBooks Online, Xero, FreshBooks, or Sage) as bills or purchase invoices, where you pay them through your normal AP run, payroll, or banking workflow. This is intentional — it keeps Eloope independent of any single payment provider.

Can Eloope pay my employees directly?

No. Eloope sits ahead of your payment workflow, not on top of it. Approved expenses sync to QuickBooks, Xero, FreshBooks, or Sage as bills — you pay them via your existing payroll, bank ACH, or AP process. This keeps Eloope flexible and avoids vendor lock-in.

Simple workflow

From receipt to
reimbursement.

No training required, no complex setup, no waiting weeks to get started. Submit, approve, and get reimbursed in just a few clicks.

Learn More

◎Expenses

In progress

◎Approvals

◎Finance

◎Reimbursement

What happens behind the scenes.

While you focus on your work, Eloope handles the complexity of expense management automatically.

Capture

Capture any receipt.

Snap a photo or upload a PDF. We extract merchant, amount, and date automatically so you don't have to type.

Categorize

Categorize with ease.

Pick from your company's expense categories. Smart suggestions help you choose the right one every time.

Sync

Sync to QuickBooks.

Approved expenses sync directly to QuickBooks Online. No manual data entry, no export files, no mistakes.

Start with a 14-day
free trial of Starter.

Security

Enterprise-grade security.

Built on secure cloud infrastructure with encryption and access controls. Your financial data is protected.

Policy

Enforce spending policies.

Define policies by category with spending limits. Violation detection and automatic flagging keeps spending in check.

Audit Trail

Complete audit trail.

Every action logged with user and timestamp. Full history with export capability for external auditors.

Privacy

Privacy focused.

Built with privacy in mind. Your data is encrypted and access is controlled by role-based permissions.

From receipt toreimbursement.