Expense Management for Agencies

Track every billable expense by client and project. Never miss recoverable spend at invoice time again.

30 sec

Receipt capture

Real-time

Policy checks

CSV/XLS/PDF

Export formats

$1.99/user

Starting price

The Problem

Why Agencies Lose Money on Expenses

Billable expenses get lost in spreadsheets and never make it to client invoices

No way to categorize expenses by client or project for accurate billing

Creatives forget receipts on shoots and client dinners — unrecoverable spend

Finance spends hours matching expenses to projects at month-end

Approval bottlenecks slow down reimbursement for freelancers and contractors

How Eloope Helps

Built for agencies & creative teams

Every feature designed to save time, reduce errors, and keep your team in control.

Track Expenses by Client & Project

Tag every expense to a client, project, or campaign. When it's time to invoice, export exactly what's billable with full documentation.

Mobile Receipt Capture on Set or On-Site

Snap a receipt photo at a client dinner, on a shoot, or between meetings. Submit in 30 seconds while it's fresh — no lost receipts.

AI-Powered Categorization

Luna AI agent auto-categorizes expenses and flags anything that looks off. Your finance team reviews exceptions, not every receipt.

Fast Approvals for Creative Teams

Configurable workflows route expenses to the right approver. Account managers approve client-billable spend. Finance approves operational costs.

Export for Client Invoicing

Export expenses by client in CSV, Excel, or PDF. Attach receipts and documentation for transparent client billing.

Policy Controls for Client vs. Internal Spend

Set different policies for client-billable and internal expenses. Enforce limits by category so teams stay within project budgets.

Stop losing billable expenses

Track every client expense and get reimbursed faster. Set up in 10 minutes.

FAQ

Common questions from agencies & creative teams

Answers to what teams like yours ask before switching to Eloope.

Can we track expenses by client and project?

Yes. Every expense can be tagged to a client, project, or campaign. You can filter and export expenses by any combination for invoicing.

How do freelancers and contractors submit expenses?

Invite contractors as users with limited access. They submit expenses on mobile, and their manager or account lead approves. Reimbursement is tracked separately.

Can we set different expense policies for different clients?

Yes. You can configure expense policies by department, project, or category. Set different limits for client entertainment vs. internal supplies.

Does Eloope integrate with our invoicing tool?

Eloope syncs with QuickBooks, Xero, and FreshBooks. You can also export expense data in CSV or Excel for import into any invoicing system.