The deletion log is an audit trail that records every item deleted from your organization, including expenses, reports, advances, and trips. It helps administrators and finance teams maintain compliance and investigate discrepancies.
Access the deletion log
- Go to Admin Settings > Deletion Log.
- The log displays all deleted items in reverse chronological order.
What the deletion log tracks
Each entry in the deletion log includes:
| Field | Description |
|---|---|
| Entity type | The type of item deleted: Expense, Report, Advance, or Trip. |
| Entity summary | A brief description of the deleted item (e.g., expense title, report name). |
| Deleted by | The user who performed the deletion. |
| Deleted at | The date and time the item was deleted. |
The deletion log also tracks data exports (CSV, PDF, clipboard) for a complete audit trail of data access.
Filter the log
Use the Entity Type filter to narrow the log to a specific type of deletion:
- All — Show all deleted items.
- Expense — Show only deleted expenses.
- Report — Show only deleted reports.
- Advance — Show only deleted advances.
- Trip — Show only deleted trips.
Pagination
The deletion log is paginated to keep load times fast. Navigate through pages using the pagination controls at the bottom of the list. Up to 100 entries are displayed per page.
Why the deletion log matters
- Compliance: Provides an immutable record of data removal for SOC 2, ISO 27001, and internal audits.
- Accountability: Shows exactly who deleted each item and when.
- Investigation: Helps finance teams trace missing expenses or reports back to a deliberate deletion.
Note: Deleted items cannot be restored from the deletion log. The log is a record of what was deleted, not a recovery tool. Only users with the Administrator role can access the deletion log.