Learn how to request a cash advance in Eloope before a trip or purchase, and understand the statuses an advance moves through.
What is a cash advance?
A cash advance is money your company provides upfront (before a trip, event, or purchase) so you don't have to pay out of pocket. After spending, you reconcile the advance by linking your actual expenses to it.
Cash advances are useful when you need funds for travel, conferences, client entertainment, or any situation where personal payment is impractical.
Request a new advance
- Navigate to Advances in the left sidebar.
- Click New Advance in the top-right corner.
- Fill in the required fields (see below).
- Click Submit for Approval.
Advance fields
Every advance request requires the following information:
- Amount: The total funds you need.
- Currency: The currency for the advance (your default currency is pre-selected).
- Purpose: A clear description of why you need the advance (e.g., "Client dinner and hotel for Chicago sales trip").
- Expected Return Date: The date by which you plan to settle the advance.
You can also provide optional details:
- Linked Trip: Connect the advance to an existing trip request. This helps finance and your manager see the full picture.
Outstanding advance restriction
You cannot request a new cash advance if you have an outstanding unsettled advance. Settle or reconcile your existing advance first, then submit a new request.
Note: If you need additional funds while an advance is still active, contact your manager or finance team directly.
Advance statuses
Every advance moves through a series of statuses as it progresses from request to settlement:
| Status | Meaning |
|---|---|
| Requested | You submitted the advance. It has not been reviewed yet. |
| Pending Approval | The advance is in your manager's approval queue. |
| Approved | Your manager approved the advance. It is waiting for finance to disburse funds. |
| Rejected | Your manager declined the advance. You can view the rejection reason and submit a new request if needed. |
| Disbursed | Finance has released the funds to you. |
| Active | You have received the funds and can begin spending. |
| Partially Reconciled | Some expenses have been linked to the advance, but the full amount is not yet accounted for. |
| Fully Reconciled | All advance funds are accounted for by linked expenses. |
| Pending Settlement | Reconciliation is complete and the advance is awaiting final settlement. |
| Settled | The advance is fully closed. No further action is needed. |
