Scan receipts with OCR

Eloope uses optical character recognition (OCR) to read your receipts and automatically fill in expense details. This saves time and reduces manual data entry.

What OCR does

When you scan a receipt, Eloope's OCR engine extracts key information and populates the expense form for you:

• Merchant name: The business that issued the receipt.
• Amount: The total charged.
• Date: When the transaction took place.
• Currency: The currency shown on the receipt.

This means you can create an expense in seconds instead of typing everything manually.

How to scan a receipt

1. Navigate to Expenses and click New Expense.
2. Click Scan Receipt at the top of the expense form.
3. Upload a photo or PDF of your receipt.
4. Wait a few seconds while Eloope processes the image.
5. Review the auto-filled fields and make any corrections.
6. Click Save.

Supported formats

Eloope OCR accepts the following file types:

• JPG: Standard photo format from your phone camera.
• PNG: Screenshot or image format.
• PDF: Scanned or digital receipts in PDF format.

Tips for best results

OCR accuracy depends on the quality of the image. Follow these guidelines:

• Use good lighting. Avoid shadows and glare on the receipt.
• Capture the full receipt. Make sure all edges and text are visible in the frame.
• Keep the image clear. Avoid blurry or out-of-focus photos.
• Use a flat surface. Lay the receipt flat before taking a photo to prevent warping.
• Avoid crumpled receipts. Smooth out any folds or wrinkles before scanning.

Note: OCR accuracy is typically between 90-95%. Always review the extracted data before saving.

Review and correct

After scanning, Eloope highlights the fields it filled in automatically. Take a moment to:

1. Verify the merchant name is correct.
2. Check that the amount matches your receipt.
3. Confirm the date and currency.
4. Add any fields OCR cannot extract, such as category, cost center, or description.

If OCR misses something or gets a value wrong, simply click the field and type the correct information. You can always enter all details manually if you prefer.

Note: OCR works best with printed receipts. Handwritten receipts may produce less accurate results.