Company cards are corporate credit or debit cards issued to employees for business spending. In Eloope, administrators register these cards and assign them to employees. Expenses paid with a company card are tracked separately from personal reimbursements.
Enable company cards
Company cards are a feature that can be turned on or off per organization.
- Go to Admin Settings > Features.
- Find the Company Cards toggle.
- Switch it on to enable company cards across your organization.
Once enabled, the Company Cards section becomes available in Admin Settings and the Card Spend tab appears in the Finance module.
Note: Only users with the Administrator role can enable or disable features.
Register a company card
- Go to Admin Settings > Company Cards.
- Click Add Card.
- Fill in the card details:
- Card name: A label to identify the card (e.g., "Marketing Team Visa")
- Last 4 digits: The final four digits of the card number
- Card provider: The issuer (e.g., Visa, Mastercard, Amex)
- Card type: Select Credit or Debit
- Click Save.
The card appears in your card list. You can switch between Grid and List views to manage your cards.
Assign a card to an employee
- Go to Admin Settings > Company Cards.
- Click on the card you want to assign.
- Click Assign Employee.
- Search for and select the employee.
- Click Confirm.
A single card can be assigned to one or more employees. An employee can also have multiple cards assigned to them.
How employees use company cards
When creating an expense, employees can select a company card as the Paid Through method. This links the expense to the card and marks it as a non-reimbursable company-paid transaction.
Only cards assigned to the employee appear in their Paid Through dropdown.
Track card spend in Finance
The Card Spend tab in the Finance module gives finance teams a breakdown of all company card spending.
- Click Finance in the left sidebar.
- Select the Card Spend tab.
You can view spending:
- Per card: Total spend on each registered card
- Per employee: How much each cardholder has charged
- By date range: Filter to a specific time period
This view helps you monitor card usage, identify unusual spending, and reconcile statements from your card provider.
Warning: Company card expenses are not included in reimbursement totals since the company has already paid for them directly. They appear in reporting and analytics separately.